Non-Party Records Retrieval
Records Retrieval
IDS simplifies the process of collecting medical and non-medical records to support your case. We work directly with companies and providers to retrieve your records, ensuring they are delivered promptly to you and opposing counsel, saving you time and effort.
Services
- Document Drafting
- Subpoena Duces Tecum
- Non-Party Request for Records
- Custodian Affidavit of Authenticity
- HIPPA Certification
- Reproductive Attestation
- Pre-fill Authorizations for records requiring it
- Serving Documents
- Serve Documents in-person when required.
- Faxing requests
- Certified Mailings
- Physical Records Collection/Scanning
- Where required IDS will retrieve physical documents from the provider and scan or duplicate them as necessary.
- File Repository
- Available to our clients with master case access; per-case access.
- Available to Opposing Counsel with restricted Per-matter Records-only access.
Opposing COunsel Access
IDS uses a secured HIPPA compliant SOC2 level 1 certified Filesharing service with encrypted links that are available to opposing counsel. They can use this link to satisfy legal requirements and access the records in real-time once we recieve them.
Retrieval process
IDS initiates the records retrieval process by preparing non-party subpoena requests tailored to the specific record type. These drafts, along with any necessary authorizations, are sent to your firm for review and approval, ensuring accuracy and compliance.
15-day waiver
Upon approval IDS sends the 15-day waiver of notice and Subpoenas with any necessary authorizations as well as the Repository link to opposing counsel. We record the day sent and start the 15-day timer.
Provider/Custodian
After the 15-day period expires IDS works with medical record or domestic companies to collect the records outlined in the subpoena.
Delivery
Depending on your prefered method of delivery IDS will either prepare electronic delivery or paper delivery of your records to your office.