document scanning serVICES
SCANNING & DOCUMENT MANAGEMENT
Comprehensive Scanning Services
We offer an all-inclusive scanning solution designed for efficiency and transparency. Here’s what sets us apart:
- Document Scanning: Our straightforward pricing includes color, black-and-white, flatbed, and ADF scanning—no additional charges for different formats.
- Additional Services: Disassembly and OCR (Optical Character Recognition).
- Volume Estimate: A standard banker's box of documents typically contains approximately 2,500 pages, ensuring clarity for your project scope.
Additional Scanning Services
- OCR
- Bates Stamping/ Image Endorsement
- Document Management
- File Organization
- *Back-file Scanning
- **Document Name Coding
*Back-File Scanning Services
Our back-file scanning services are designed for efficient archival and backup storage. Unlike many vendors who rely on outdated technology and lower resolutions (typically 200dpi for faster scanning), our advanced scanners deliver both speed and quality. We scan at 300dpi—offering superior image clarity—without compromising on speed, setting us apart from the competition.
**Custom File Naming and Coding
We offer tailored solutions for naming and coding your scanned files to meet your specific requirements. Files can be organized using formats such as purchase order numbers, delivery dates, client names, invoice numbers, document identifiers, claim numbers, patient IDs, or any other structure you prefer. Our customizable approach ensures your digital documents are both accessible and easy to manage.
scanning delivery
At IDS, we are committed to transparent and fair pricing, ensuring no unnecessary costs are added. For data delivery, we recommend USB flash drives or external hard drives. You have the option to provide your own device* or we can supply one at cost. Additionally, we offer the option to securely host your data on an FTP site. The cost for this service is $30 for the first month and $20 per month thereafter for data sizes up to 10GB.
*If you choose to provide your own flash drive or external hard drive, we recommend using a USB 3.0 rated device to ensure faster data transfer speeds, which can help reduce costs.
turnaround time
At IDS, we understand the importance of meeting project deadlines, regardless of the complexity or volume of the documents entrusted to us. Depending on the document type, condition, and quantity, we can dynamically scale our production line to ensure your timeline is achieved. While it is ideal to establish deadlines at the project's outset, we recognize that circumstances may change. Our team is equipped to adapt to revised deadlines as needed; however, please note that adjustments to deadlines may result in additional charges.
flexible pricing
At IDS, we are dedicated to delivering solutions that meet our customers' needs at the most competitive prices. Let us collaborate with you to identify the ideal approach for your company, ensuring exceptional value tailored to your requirements. Our flexible pricing structure allows us to accommodate nearly any budget without compromising on quality or service.